Making Business Decisions with SharePoint and CloudShare

By Danielle Arad - May 8, 2012
3 min read

SharePoint 2010 Products and Technologies Insights focuses on the elements, features and tools that simplify the business decision making process. What I’m referring to is the business intelligence (BI) concept that includes a set of techniques, methodologies, tools and platforms for quick access to key organizational data. BI provides visualization and allows you to easily analyze, understand and make predictions about a company’s activity.

Together, CloudShare and SharePoint play the role of a real decision support system (DSS). SharePoint Server 2010 Enterprise Edition (EE) has a very attractive set of BI features and tools. CloudShare simplifies the process of setting up a business decision platform available through CloudShare Web Access.

The complete BI stack in SharePoint 2010 has elements like the integration of SQL Server Reporting Services (SSRS) and SharePoint, PerformancePoint scorecards available through PerformancePoint Services (PPS), quick access to Excel data through Excel Services, and other jewels like Access Services, Visio Services or the .NET Chart controls and Silverlight integration in SharePoint. CloudShare’s Information Worker VM Template allows you to try all of these capabilities so that you can quickly set up a DSS for your organization and provide simple access.

A review of the BI stack in SharePoint 2010 Insights:

  • SSRS Integration with SharePoint 2010 – create rich and powerful reports using Report Builder of BI Management VIsual Studio. Consume legacy data (relational or dimensional), publish, and visualize your reports on SharePoint sites. Microsoft has simplified the integration process between SSRS (available from SQL Server 2005 – SQL Server 2012) and SharePoint, highly improving reports.
  • The Report Builder is an excellent tool for the creation of reports based on various data sources (SQL Server, ORacle, SharePoint lists, etc.)
  • Create a table, matrix, chart, or free style report using list type. For each report, you can create data groupings, define parameters, etc.
  • Business Intelligence Center site collection template allows you to define a centralized location for the creation and publication of BI artifacts such as performance point scorecards, excel service sheets, etc.

  • PerformancePoint Services available in SharePoint Serve 2010 EE allows you to create flexible and dynamic BI elements including scorecards, dashboards, and analytical charts. You can create KPIs for your organization, place on a scorecard, and publish to a dashboard.
  • Here are the steps for creating these elements using the Dashboard Designer:
    • Ensure you have properly configured PPS using either SharePoint 2010 Central Admin or PowerShell cmdlets.
    • Run the Dashboard Designer from your SharePoint site and define a first data source.
    • Decide which PPS artifact you’d like to create.
    • Create a dashboard for the location of any created artifacts (OPTIONAL)
    • Finally, publish PPS elements to your SharePoint site
  • Excel Services facilitate the publication of Excel sheets or workbooks to SharePoint, accessible through an Internet browser. You can create Pivot Tables, charts, and more in Excel 2010 and publish to Excel services.



  • Visio Services permit the publication of Visio diagrams to a SharePoint site. Diagrams can be static or dynamic depending on the data source.
  • Access Services define a mechanism for the creation and publication of Access Web databases to SharePoint sites. You cannot use Visual Basic for Applications (VBA) to add business logic to the application. You have to use the new XML Data macro instead. Also, you should be aware of the process when publishing your application to SharePoint:
    • Tables are converted to SharePoint lists
    • Data macros are converted to JavaScript functions
    • Access reports are converted to SSRS reports
    • Data forms are converted to ASP.Net forms
  • Other Cool BI Stuff:
    • .NET Chart control native integration in SharePoint 2010 so you can use the existing Chart Web Part or create custom Web Parts.

    • Silverlight native integration in SharePoint 2010 means you can use the Silverlight toolkit available with Codeplex to create rich data visualizations
    • XSLT magic applied to custom list views
    • BI Search through FAST capabilities, permitting the search od BI data inside BI elements.
    • PowerPivot and PowerView (available with SQL Server 2010 integration) for data analysis and self-service BI.
That explains how CloudShare and SharePoint 2010 can serve as a DSS for your organization.
Happy CloudSharing!